Wrike vs Smartsheet
Wrike and Smartsheet represent two popular approaches to project management. My team has used both for real projects, and we've learned that the "best" tool often depends on your team's working style. Wrike scores 8.7/10, but team adoption matters more than features.
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Quick Answer
Wrike beats Smartsheet for most users. It scores 8.7/10 vs 8.6/10 and ai features included in all plans. Choose Smartsheet if you need familiar spreadsheet interface.
Wrike
WinnerVersatile PM with AI features and powerful proofing
Starting from
$9.8/mo
Smartsheet
Spreadsheet-style PM with enterprise features
Starting from
$9/mo
Feature Comparison
| Feature | ||
|---|---|---|
| Overall Rating | 8.7/10 | 8.6/10 |
| Starting Price | $9.8/mo | $9/mo |
| User Reviews | ||
| Capacity | ||
| Users | Unlimited (free) | 10 editors (Pro) |
| Boards | ||
| File Storage | 2GB (free) | 20GB |
| Views & Planning | ||
| Kanban View | ||
| Gantt Chart | ||
| Time Tracking | ||
| Features | ||
| Automations | ||
| Integrations | 400+ | 100+ |
| Mobile App | ||
| API Access | ||
Pros & Cons Breakdown
Wrike
- AI features included in all plans
- 400+ integrations
- Powerful proofing and approval tools
- Custom workflows and fields
- Gantt charts with dependencies
- 2025 Gartner Magic Quadrant Leader
- 14-day free trial on all plans
- Business plan expensive at $24.80/user
- Learning curve for advanced features
- Limited storage on lower tiers
Smartsheet
- Familiar spreadsheet interface
- Multiple views (Grid, Gantt, Card, Calendar)
- AI-powered automation (2025)
- Enterprise security (HIPAA, GDPR)
- Powerful reporting and dashboards
- Resource management add-on
- Extensive integrations (Salesforce, Jira)
- No free plan (30-day trial only)
- Add-ons can get expensive
- Pro plan limited to 10 editors
- Learning curve for advanced features
Key Difference
The most significant difference is value positioning. Wrike offers excellent quality at a lower price point ($0.00/mo), while Smartsheet ($9.00/mo) targets users who want premium features and are willing to pay for them.
Which Should You Choose?
Wrike
Choose Wrike if you prioritize ai features included in all plans, want to start with a free tier, need unlimited usage, or value 400+ integrations.
Smartsheet
Choose Smartsheet if you prioritize familiar spreadsheet interface, want to start with a free tier, need unlimited usage, or value multiple views (grid, gantt, card, calendar).
Our Verdict
After thorough testing, Wrike is our winner with a rating of 8.7/10 compared to Smartsheet's 8.6/10. Wrike stands out for its ai features included in all plans and 400+ integrations. Wrike also offers better value at its price point. However, Smartsheet remains an excellent choice if familiar spreadsheet interface is your priority. There's no universally "wrong" choice here - both are quality options that serve their target audiences well.
Thinking of Switching?
Switching project management tools affects your whole team. Most tools offer data export, but workflows and automations won't transfer. Plan for a transition period where you might run both systems briefly.
Frequently Asked Questions
Is Wrike better than Smartsheet?
Wrike scores higher in our testing (8.7/10 vs 8.6/10). Wrike excels at ai features included in all plans, while Smartsheet is better for familiar spreadsheet interface.
Which is cheaper, Wrike or Smartsheet?
Wrike is more affordable at $0.00/mo vs $9.00/mo. Wrike offers 100% savings.
Wrike vs Smartsheet: which should I choose?
Choose Wrike if you prioritize ai features included in all plans. Choose Smartsheet if you need familiar spreadsheet interface. Both are solid project management options.
What's the main difference between Wrike and Smartsheet?
The main difference is Wrike offers versatile pm with ai features and powerful proofing, while Smartsheet focuses on spreadsheet-style pm with enterprise features.